More and more of us are working remotely these days. One undeniable difference of this trend is that your business may not have a suitable HQ for holding meetings or getting everyone together.
The limited space for offices and meeting rooms Wellington has up for permanent lease can often be expensive. As such, it doesn’t make much sense to tie yourselves down to an office for years at a time, especially when the business world is changing so fast.
With this in mind, it’s time to take a more flexible approach to looking for office space. Nowadays, it’s easy to find somewhere to suit your company with everything from co-working spaces to secure meeting rooms bookable by the hour. But, with such a wide range of meeting rooms out there, what factors should be on your checklist when searching for office space in Wellington?
Keep reading to find out our top tips for finding the best meeting rooms in Wellington.
1. Secure a Great Location
Above all, you should limit your search for office space to the city centre. It’s true that out-of-town offices can sometimes have more space for parking. But commuting to these locations will mean a long and expensive trip for anyone who usually relies on public transport.
This is a key consideration if you plan to host meetings with international visitors or clients from other parts of New Zealand. Since they’ll likely be staying in a central hotel, office space located in Wellington’s CBD will be a lot more convenient for them.
Another advantage of leasing some of the best meeting rooms and shared office space Wellington can offer via Urban Hub is that you’re sure to make a great first impression. Starting your business with a virtual office and Zoom meetings is the best way to keep costs down and save time. But you’ll soon reach the stage when you’ll need a professional meeting room in Wellington for important pitches and key meetings. And holding these in one of Wellington’s most prestigious locations will definitely get you and your business noticed!
2. Stick to Your Budget
Budgeting for shared office space or a meeting room in Wellington shouldn’t mean forgoing requirements about the location or facilities. However, a lot of the shared office space Wellington offers comes with a hefty price tag.
Luckily, Urban Hub’s flexible options make it easy to stick to your budget. With us, you can enjoy working in Wellington’s most innovative business space for as little as $31 a week. We even offer the possibility of renting out meeting rooms by the hour. This way, you won’t have to feel constricted by a long lease or waste precious business capital covering the cost of unnecessary or unused office space.
3. Prioritise Excellent Facilities and Services
These days, meeting rooms should include all the latest technology. Expect business-grade WiFi and flat-screen TVs with full HD capacity, as well as whiteboards and pens for developing ideas and keeping lists to help you stay focused and productive.
As for meeting room furniture, expansive boardroom-style tables create a professional feel while comfortable executive seating ensures you’ll be comfortable throughout.
You’ll also want to ensure that there are print, scan, and copy facilities onsite, as well as admin support and reception staff to greet your guests when they arrive. And, while it’s more of a big plus than an essential requirement, Urban Hub’s licensed bar and relaxing outdoor terrace onsite is a sure-fire way to impress new clients, celebrate with colleagues, or take a much-needed tech break.
4. Ensure the Space Suits Your Needs
Beyond the facilities, you want to make sure the physical space is right for you. First, you’ll need a meeting room that can accommodate the number of attendees you expect. You should also look out for a space that ensures optimal privacy as well as the right lighting for an efficient workspace.
Another factor you may not have considered is 24-hour access. If you’ve got an important 8 am meeting lined up, you’ll want to gain access beforehand to set up the room. Likewise, if a client or potential investor can only fit you in on a Sunday, knowing you can access your office space anytime will ensure this isn’t a problem for you.
Here at Urban Hub, our 250m² of communal space ensures you’ll have your choice of location for meetings, working, and team-building. What’s more, the thriving community spirit of shared office space in the heart of Wellington will provide plenty of opportunities for networking.
5. Demand Dedicated Support
Even if you think you’ve found the best meeting room in Wellington, a great location and fantastic facilities count for nothing if the booking process is difficult or the support team are never available.
In the same way that you and your team are your business, the people at your shared office space are what will make it the right fit for your needs in the end. Once you’ve decided on the meeting rooms or office space you want, booking should be quick and easy, with efficient and friendly staff to guide you through the process.
Once you’re ready for your meeting, it’s vital that the venue provides onsite support to help you with setup and technology to ensure your meeting is a complete success.
How to Find the Best Meeting Rooms Wellington Has to Offer
You might only be looking for temporary offices or short-lease meeting rooms. But with all these factors in mind, narrowing down your search for the perfect space may seem like a long and involved process.
Luckily, here at Urban Hub, finding the best meeting rooms Wellington has to offer couldn’t be easier. Whatever you’re looking for, we have the space your business needs to grow. For more information, feel free to contact us today.