Whether you’re hosting a corporate event, a business planning meeting or a full conference, it’s important to choose the right venue. It can be stressful trying to find the right function venue in Wellington, but these tips will help you narrow your search and make the right choice.
How to choose the best function venues in Wellington
Choosing the best function venues in Wellington is not as hard as it might seem. It’s important to find a venue that suits your budget and offers catering, as well as audio and video technology for your conference if necessary. Follow these tips, and you should be able to find the perfect venue to make your corporate event a success.
Find a venue that suits your budget
All events should have a budget attached to them, and it’s crucial you don’t overspend. That’s why knowing your budget is important before you even start thinking about conference venues in Wellington. If you’re not sure what your budget is, ask the venue what they can offer you. If you have a tight budget, then some compromises may need to be made on things like catering or lighting. Here at Urban Hub, for example, we’re always willing to help our clients maximise their dollar with our flexibility.
Does the conference venue offer catering?
Catering is a big part of any conference, and if you’re on a budget, it can be one of your top concerns. Some venues provide catering as part of their package, but others don’t. If you want to make sure that your guests have plenty to eat at their meetings and events, ask about catering options ahead of time. If the venue doesn’t provide on-site catering you’ll need to hire a third party which will undoubtedly increase your overall conference costs.
Is audio and video technology provided?
Audio and video technology is designed to help conference presenters connect with their audience. From microphones and projectors to more modern video-conferencing technology, these are all vital parts of a successful conference. It’s important that you ask your function venue if they provide audio and video equipment, as this will determine which types of presentations are possible at your event.
If you want to use PowerPoint or other presentation software on a large screen, then you’ll need projectors and screens provided by the venue. If you’re planning on recording the event or offering live streaming, you’ll need microphones available not just for speakers, but also a roving mic in the audience for Q&A sessions.
Urban Hub provides all the latest AV technology for your conferences.
Conduct your own research
If you’re still not completely sure whether a venue is right for you, why not do some online research? It’s not difficult to find testimonials, reviews and other information online about the services offered by conference venues in Wellington. You can also use your network of colleagues, family and friends to ask for suggestions. It’s likely that somebody you know has either hosted or attended a conference in the past, and they may be able to share their experiences with you.
Is the venue well-established?
A good venue will have been around for a while, as this is a good indicator of its reputation. Of course, new venues can also be terrific, but you will probably need to chat with them about their experience in handling conferences of your type. There is an added element of risk involved in choosing a new venue, so it’s important you gather as much information from them as possible before. By choosing an established venue such as Urban Hub, you can have greater confidence that they’re able to handle your conference smoothly.
Check if the function venue has disabled access
If you’re planning on hosting a function at a venue, it’s important to make sure that the venue has disabled access. This is particularly important for wheelchair users and others with mobility issues. Most venues are required to have disabled access these days, so it shouldn’t be a concern but it’s always worth checking to avoid embarrassment for yourself and guests alike.
Looking for the best conference venues in Wellington?
Urban Hub has a wide range of corporate function facilities, from meeting rooms to fully catered conference venues. If you’re looking for a welcoming, professional venue to make a great impression on your guests, contact our friendly team today.