If you’re looking for a place to hold your next meeting, there are plenty of options in Wellington. But not all meeting places are alike, so it pays to do your research before booking a room. There are many factors that can influence whether a meeting room is right for your needs or not, so let’s explore the 4 essential features that all good meeting places in Wellington should offer.
If you need to have meetings, look for places with these 4 things
There is no doubt that you’ve got options when you need to host a meeting. However, you need one that’s right for your specific needs. If you just need a casual place for a chat with a colleague, you’ll likely head to your favourite café. But for more formal meetings, or when more people are involved, you need something a little extra.
The 4 major considerations are:
- High-quality tech
- A space that encourages collaboration and creativity
- The right size and seating configuration
Let’s look at these factors in more detail.
Location, location, location
It’s a term commonly associated with real estate but it applies to finding meeting places in Wellington too. Ideally, your venue should be easy to get to, but these needs may differ depending on who is attending the meeting. If you’re all carpooling for a training or planning day, somewhere with parking nearby is perfect. In addition, having public transport nearby is also essential, especially if people aren’t bringing their cars.
The venue should also be safe. For example, if your meeting is going to finish when it’s getting dark outside, you want attendees to be able to reach their transport home quickly and safely. Fortunately, Urban Hub’s location in Wellington’s CBD makes it a perfect spot to host meetings. You might also be meeting with external stakeholders, and in the business world, it’s usually expected that these meetings take place at a central location. It’s just another reason why Urban Hub is perfect.
Most of the business world has gone digital these days. So, while you might have used large sheets of paper for brainstorming or note-taking, there are far better options today. Electronic whiteboards, for one, make it easy to capture information and store/send it electronically.
You likely also want the ability to share information on a larger screen for everybody to see, so at the very least there should be a projector or other digital means of connecting a laptop to a larger screen. In addition, if some people can’t attend in person, you may need audio and video technology so people can attend by video link.
Most of all, the technology should be safe, reliable and easy to use.
Space that’s conducive to collaboration and creativity
We all know how meetings can drag if people lose concentration. To avoid that, you need a space that’s conducive to keeping people interested. This can be achieved partly by the aesthetics of the room. Something modern and well-lit is always ideal. But you also want minimal distractions to ensure the meeting stays on track.
Again, technology can help here, because it can make your meeting more interactive and fun. This keeps people engaged, and ensures you can get maximum value from your meeting time.
Room size and configuration
The meeting room’s size and shape are also important to consider. The space should be large enough to accommodate all of your attendees, but not so big that it feels empty. You want people to be able to move around freely because this promotes engagement and collaboration.
At Urban Hub, we offer multiple room configurations depending on your individual needs. Our meeting rooms can hold 8 people, all the way up to 66 guests. All you need to do is speak to our friendly staff, and they will arrange the room in a style that best suits your needs.
Looking for the best meeting places in Wellington?
Whether you need to host one-on-one meetings with clients, business pitches, product showcases or you need to escape your own office for some off-site business planning, Urban Hub is here to help. We offer 5 dedicated meeting rooms, as well as smaller interview rooms. Our spaces can be configured according to your specifications and we can even open rooms up to create more space. With affordable pricing that helps maximise your budget, we’ll be more than happy to ensure your corporate meetings make the right impression. Our friendly staff will even meet and greet your guest upon arrival. Contact us today to find out more.