Looking for meeting rooms in Wellington for your business? It can be quite a task! However meeting room hire in Wellington is easy when you find the right place that suits your needs. But for those who don’t already have a preferred meeting venue, here are some of the key things you should look for when choosing a venue for your next meeting or corporate event.
Look for a variety of rooms
Every event is different, so you need to find a versatile venue that caters for all your needs. From small meeting rooms of up to 10 people to large conference spaces, a good venue should be able to accommodate you. For example, Urban Hub has five different meeting rooms across two levels. Some can even be opened up to create a larger space.
It’s this sort of versatility you need, because even if you only host a small meeting today, you might need a bigger space for events in the future. Building a relationship with a versatile, flexible venue means you’ll always have a great spot for all your meeting needs.
A comfortable, yet professional space
If people are attending a brainstorming session, training course, meeting, conference or seminar, they want to be comfortable. So, that means you need to look for a venue that has ergonomic seating and good design elements. But it’s equally important that the space looks professional.
The venue you choose to meet with clients, colleagues and other guests reflects on you as a businessperson. A quality venue will offer rooms that can be set up however you like, including boardroom style, theatre, classroom, banquet or any customised layout you like.
Everybody needs to eat! Even during a half-day meeting, it’s a nice touch if you can provide catering for your guests. The best venues for hire will always be able to offer morning and afternoon tea as well as lunch. Even if you have a small contingent of guests and they would prefer to do their own thing, look for venues that have licensed cafes on site.
When choosing a meeting venue, look for a full catering service, whether you just want some snacks for morning tea or a fully catered dinner for your corporate event. If you want to impress your guests, wining and dining them with great food and drinks is a terrific way to start. Alternatively, if you’re just meeting with your own staff members, they’re sure to be more attentive and productive if they’re well fed.
Are there break-out spaces available?
If you only need a room for a quick client meeting, break-out spaces won’t be extremely relevant. However, if you’re hiring a meeting room for a half or full day and you’ll have a few people attending, you’ll need somewhere to take a break.
Ideally, your meeting venue will have a range of options such as an outdoor terrace, an on-site café and some space for networking. Whether your event is large or small, it helps to have comfortable, well-presented spaces for people to gather in between sessions.
Ensure the meeting rooms have the technology you want
In the modern world, you need technology to maximise your meeting time. At a minimum, you want a large monitor in the meeting room so that you can connect with guests from anywhere in the world. This means you also need top-quality audio/visual equipment.
When considering meeting rooms in Wellington, make sure you will have access to fast WiFi, whiteboards, monitors, flipcharts and everything else you’ll need to make your meeting a success.
Location, location, location
Last, but certainly not least, is the location. No matter who is coming to your meeting or event, you want a central location that’s easily accessible for everyone. If you’ve got out-of-town guests attending, you’ll definitely want somewhere that’s close to local accommodation. Plus, a location in a great part of town is always impressive.
Urban Hub is situated on the Golden Mile, with direct access to Lambton Quay and The Terrace. It’s only a 10-minute walk to Wellington train station and a mere 2-minute walk to the harbour. There’s also a main bus route right outside the front door and the Wellington Cable Car is only a minute away. Talk about convenience! Plus, for people who want to explore once the hard work is done, we’re surrounded by retail stores and other corporate businesses.
If you’d like to discuss meeting rooms in Wellington, contact the friendly team at Urban Hub today. We offer a variety of meeting rooms and conference facilities, packed with all of the technology you need. We also have a licensed cafe on site, a beautiful outdoor terrace and plenty of space for networking. From half-day planning meetings to fully catered events, we’ve got tailored solutions just for you.